Per user, per client, per practice: how accounting software pricing works
Most practice software charges per user or by client count. Both make you think twice about growing. There is a better model.
Practice software pricing comes in three flavours, and the one you choose changes how you behave.
Per user pricing charges you for every login. The immediate effect is that practices ration logins. The junior does not get access. The admin does not get access. The partner checks things on behalf of the team because adding a seat costs money. Good software ends up underused because every seat has a price tag.
Per client pricing charges you by the size of your client list. The effect is that practices think twice about taking on new clients, not because they cannot service them, but because the software bill moves every time they grow. Growth becomes a cost decision instead of a capacity decision.
Per practice pricing charges a flat amount based on the size of the team. Clients are unlimited. Logins are unlimited. The bill does not move when you win a new client or give the admin access. The only thing that moves it is hiring, and that only moves it when you cross a band.
The reason per practice pricing works is that the value of practice management software comes from coordinating a team. Seeing who is doing what, where capacity sits, what is at risk. That value scales with the size of your practice, not the length of your client list. So that is what you should pay for.
Firmhub prices on professional staff headcount. Unlimited clients. Unlimited logins. Win a new client tomorrow and your bill does not move.
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